There will be two move-in days: Wednesday, February 21 and Thursday, February 22. NOTE: Load-in times will be staggered on Wednesday, February 21 to manage the flow of traffic and the construction of the hard walls.
Please adhere to your designated load-in time as per the move-in schedule listed below. All exhibitors will have access to the building on Thursday, February 22 starting from 7:00am.
Wednesday, February 21
|9:00am||Exhibitors on the WEST side of the show may load in|
|9:00am||UNTAPPED and Installation Artists may load in|
|TBC – 8:00pm||Exhibitors may drop off Competition entries (link coming soon)|
|1:00pm||Exhibitors on the EAST side of the show may load in|
|9:00pm||Move-in ends for the Day – exhibitors must exit the hall – no exceptions|
Thursday, February 22
|7:00am||All exhibitors may continue to move-in|
|11:00am||Light check. Overhead lights will be lowered to show-level to allow for final placement and positioning of booth lighting|
|1:00pm||Loading doors will close. Please ensure that you have dollied all of your artwork and materials to your booth before 2pm|
|2:00pm||All exhibitor vehicles must be moved from Lot 2 to Lot 4|
|3:00pm||Final touch ups to booths. All packaging, tools, and dollies to be removed from the show floor|
|3:30pm – 4:30pm||Artist Welcome Reception. Location: North West corner of Show. Come and meet your fellow artists over a glass of wine and pizza before Opening Night commences!|
|6:30pm||Doors open to media and VIP Art Patrons|
|5:00pm||Early Access preview begins|
|7:00pm||Doors open to the public|
|10:00pm||Opening Night Party ends|
|10:30pm||Doors officially close|
The Marshalling yard map for the Artist Project 2018 is below.
Stronco is the Official Material Handling Service Provider for this event.
Material Handling Service Includes:
NOTE: Transportation to and from show site is not included as part of this service.
ADVANCE DISCOUNT DEADLINE: January 30, 2018
Charges are based on weight of shipment and are charged per hundred weight (CWT) and rounded up to the nearest hundred. Minimum per shipment may apply. See enclosed Advance Show Receiving Order Form below.
Advance Warehousing Form (PDF)
ADVANCE DISCOUNT DEADLINE: February 8, 2018
Move-out takes place Sunday February 25, 2017 from show closing: 6:00pm to 11:00pm. Additional information regarding move-out procedures will be distributed to all exhibitors on-site.
The Artist Project does not have possession of the building after 11:59 pm on Sunday, February 25, 2018 so we must be clear of the building. You must make arrangements with your shipper to pick up your artwork on Sunday evening. Any items left at the Better Living Centre after this time will be shipped back at the exhibitor’s expense.
This option is for exhibitors who have made prior arrangements to have their items picked up and delivered to the Better Living Centre by a shipping company. Please direct your shipper to deliver to the North East Entrance of the Better Living Centre.
It is preferable that all deliveries are made on Wednesday, February 21 or Thursday, February 22. If necessary, shipments will be accepted on Tuesday, February 20 (please notify the Artist Project staff if your shipment will arrive on Tuesday). Any shipments arriving before this date will not be accepted. Please note the following:
This option allows you to park your car in the designated off-loading area and dolly (or hand carry) your items from your vehicle to your booth.
To ship your product to the show, please follow these procedures:
Your name and booth number
c/o Artist Project
Better Living Centre, Exhibition Place
195 Princes’ Blvd., Toronto, Ontario M6K 3C3
There are a variety of companies that offer shipping and brokerage services (below are some examples of carriers our staff has worked with in the past). It is your responsibility to determine which company is the best fit for your needs. International exhibitors are required to complete the proper paperwork to satisfy Canadian Customs requirements. We strongly recommend that you use a customs broker to assist with this task.
The official Transportation Provider and Customs Broker for the Artist Project 2018 is Stronco Logistics Services. Their services include:
* All modes of transportation including land, air, and sea
* Local shipping
* Real time freight tracking
* Canada, U.S. and international customs clearances
* Advance warehousing
ADVANCE DISCOUNT DEADLINE: January 30, 2018
Be sure to review the Off-Loading Options above for regulations surrounding deliveries, shipping address, etc.
Fine art transportation and installation
MuseumPros Art Services
Framing, Crating, Storage, Shipping
Shipping and Logistics
Stronco Logistics, the Official customs Broker for the Artist Project, provides trans-border transportation. You have the option, however, to ship materials to the show via any carrier. Stronco will maintain staff on-site from move-in through move-out to assist exhibitors with their entry/import and return/export of goods. Exhibitors may request a comprehensive Customs Guide from Stronco to assist in the preparation and distribution of documents.
We strongly recommend a customs broker be used for all material being shipped from outside of Canada, including convention materials. Advance communication will ensure the most favourable customs status and trouble-free entry. For our international exhibitors, assistance with your freight and customs can be arranged with the Official Customs Broker, Stronco Logistics Services. (Toll free: 1-800-665-2621, Fax: 905-270-6771, Email: email@example.com)
Customs Letter of Recognition:
To simplify the import process and ensure a smooth entry process, international exhibitors should follow the requirements outlined in the customs letter of recognition and distribute the letter as follows:
All requirements are listed in the customs letter of recognition (PDF).
Exhibitors who plan on crossing the border should consider the following points:
For more information about travelling from the United States into Canada as a temporary business traveller, please visit The U.S. Embassy in Canada website.
Informa Canada Inc. accepts no responsibility for any delays or seizures at the border, including exhibitors being turned away due to paperwork, criminal record or other reasons. Exhibitors wishing to contact the Canada Border Services Agency may call 1-800-461-9999 within Canada or 1-204-983-3500 or 506-636-5064 from outside of Canada. Alternatively exhibitors may visit their website for more information: www.cbsa.gc.ca.
Duties and Taxes
Equipment and exhibits for this show, which will leave the country after the show, may be brought in free of duties and taxes but are subject to a deposit equal to the duties and taxes normally levied on them. (No duties apply, just 13% HST, for products made in the U.S.A.). The Official Customs Broker has made arrangements with Canada Customs for a bond to cover all imports to this show. Exhibitors using the services of the Official Customs Broker will therefore not be required to issue a separate power of attorney.
Note: For printed materials, advertising material and give-away articles, Canada Customs requires the payment of full duties and taxes on these materials. (No duties apply, just 13% HST, for products made in the U.S.A.). For more details, contact the Official Customs Broker directly.
The Harmonized Sales Tax (HST) is currently 13%. HST paid in association with Artist Project and related travel costs, may be refundable for exhibitors based outside of Canada. For information about the Foreign Convention and Tour Incentive Program or other HST questions, please contact the Canada Revenue Agency 1-800-565-9353 within Canada or at 1-902-432-5604 from outside Canada, or online.
For eligibility, instructions and HST reimbursement forms, click here.